I need you to arrange a meeting this afternoon. I’d like you to make the necessary arrangements for me. Please get all things ready and report back to me asap

I want to add something to the agenda. I cannot do this without President’s approval. Who would you like to be in the meeting? Make sure all the supervisors can attend. Try to involve all the participants in the meeting. Whenever is the most convenient time for them. The meeting will last for a little more than one hour. I’d like to reserve a meeting room for our company. Please write the minutes and distribute it to all the attendants. After the meeting you should type the minutes up. All the necessary documents and the information relevant to the meeting should be available. You’d better print and distribute before the meeting. The minute book and some spare copies of the agenda have been laid on the table. The name-cards have been laid on the conference table. Have you made the necessary arrangement? Where will be the guests be received before the meeting begins?